Opening Family Meeting

introduction to transition and interim ministry for the church where I'm ministering

At the beginning of each interim, usually on the first Sunday night following evening services, I hold a Family Meeting to get the process started. In two larger congregations, 600 and 1,400 in Sunday morning attendance, I went to Bible classes for this discussion. This provided an opportunity for more people to participate in the discussion.

I begin with the Discussion Rules. I start each new group with negotiating the Discussion Rules: Sunday morning Bible Class, Wednesday night Bible class, Staff Meetings, Transition Monitoring Team. When I had gone over the Discussion Rules the second time in one congregation, a perplexed brother asked, “How many times am I going to have to listen to those rules?”.

My reply, “Every time we start a new group. And you haven’t heard anything yet. You’re on the Transition Monitoring Team. We’ll take an hour to negotiate the rules at the first meeting.” Read more about Discussion Rules .

During this first Family Meeting, an information session for the entire congregation, we are setting structure and expectations of the next year to year and a half of our work together.

  • In the first part of the meeting: 
  • Recruit people for specific transition tasks (I will discuss these in following posts):
    • Transition Monitoring Team: a group to tap into the grapevine of the church and communicate to the elders what people are thinking, feeling, asking, saying, fearing, and hoping.
    • Welcome to our congregation and community: a document or part of the website to introduce the prospective preachers to the congregation and the community.
    • Timeline of this congregation: a compilation of the history, attendance, and contribution of the congregation from the earliest records until the present.
    • Conducting a self-study: an extensive questionnaire to let members tell who they are, evaluate the strengths and needs of the congregation, and describe the type of preacher needed at this church now. This will be set up as an on-line survey with printed copies for those who prefer that to using an electronic tablet or computer.
  • Planned sermon series:
    • Carving Ears, Cutting Out, Calling Angels, or Crucifixion, requirements for a follower of Jesus. Luke 9:23
    • How to Survive the Storm and Enjoy the Sunshine, dealing with conflict in the church. Acts 6:1-7
    • I Want the Church to Grow, But I Don’t Want Any More People, overcoming my discomforts to reach out to people unlike me and people I don’t like.
    • What Do You Do When God Is Late?, setting my clock with God’s clock.
  • Workshop once a month on Sunday night, a longer lesson on a practical topic.
  • Leadership Training Classes. 
    • God’s Great Servants, conducted on Wednesday night for elders, deacons, other men and young men who desire to be leaders in the church, their family, business, and other areas. These classes are for the administrative part of leadership.
    • Learning to Love My Friend(s), classes in the homes of the participants. We learn to have a greater appreciation of Jesus as my Friend, become a better friend to others using Jesus as the example of a perfect friend, and encouraging telling others about our best Friend by word and example. The study is about the pastoral part of leadership.
  • Read my contract, including my salary and housing allowance — if the elders permit. Early in my ministry, I didn’t want people to know my financial arrangements. I’ve learned that full disclosure of all agreements helps people understand and eliminates many questions. They already have the answers. Interim contract…read more.
  • Questions and comments.

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